
The Heritage School
2023-24
General Instructions To All Parents For Filling In The Registration / Admission Form
The Registration/Admission Form requires the details and signature of both biological or adoptive parents
of the applicant.
You can identify one parent as the "Preferred Contact" for receiving all school communication by e-mail, or
telephone notifications (sms or phone calls). In such a case, the "Preferred Contact" will receive school
communication as per the contact details provided in the Admission Form.
The Registration/Admission Form may also be filled by a single parent/legal guardian having sole custody
and care of the child (supported by legally valid documentation), as per the instructions provided in Specific
Instructions For Separated/Divorced Parents/Single Guardian.
In case of any of the change in marital status and/or change of communication details, it is the sole
responsibility of parents to inform the school immediately of such change through a joint application signed
by both parents with appropriate document reflecting such change. (See section on separation or divorce).
In case of death of a parent, the surviving parent is required to submit the death certificate to the school.
The school shall have the sole discretion to seek any further details/documents (if any) as required.
In case of any change in the details provided, which in turn requires a change in the records of CBSE, the
responsibility of School is limited to forwarding the application as per school process. The school does not
guarantee/assure acceptance/update of records of the requested change by CBSE. In case of rejection,
parents/ guardians may directly address their grievance with CBSE.
General Instructions To All Parents For Filling In The Registration / Admission Form
The Registration/Admission Form requires the details and signature of both biological or adoptive parents of the
applicant.
You can identify one parent as the "Preferred Contact" for receiving all school communication by e-mail, or telephone
notifications (sms or phone calls). In such a case, the "Preferred Contact" will receive school communication as per
the contact details provided in the Admission Form.
The Registration/Admission Form may also be filled by a single parent/legal guardian having sole custody and care of
the child (supported by legally valid documentation), as per the instructions provided in Specific Instructions For
Separated/Divorced Parents Or Single Guardian.
In case of any of the change in marital status and/or change of communication details, it is the sole responsibility of
parents to inform the school immediately of such change through a joint application signed by both parents with
appropriate document reflecting such change. (See section on separation or divorce).
In case of death of a parent, the surviving parent is required to submit the death certificate to the school.
The school shall have the sole discretion to seek any further details/documents (if any) as required.
In case of any change in the details provided, which in turn requires a change in the records of CBSE, the
responsibility of School is limited to forwarding the application as per school process. The school does not
guarantee/assure acceptance/update of records of the requested change by CBSE. In case of rejection,
parents/ guardians may directly address their grievance with CBSE.
Specific Instructions For Separated/Divorced Parents/Single Guardian :
Who can fill in the Admission Form?
In case of joint custody, both parents must sign the Registration/Admission Form.
In case of sole custody, Registration/Admission Form must be filled by the parent having legal custody of the child. (Please note: information regarding the parent without custodial rights is also required and may be filled by the parent with custodial rights filling the form or directly by the parent without custodial rights).
A guardian may fill and sign the Registration/Admission Form in case the parents are deceased or are unable to complete the forms and care of the child has been placed in care of a guardian by law or otherwise. Please ensure that the guardian's role and relationship is specified and supported by documentation where applicable
Documents to be submitted with the Admission Form
Certified true copies of legal documents confirming legal status as single parent, or legally separated/ divorced or adoptive parent(s) must be submitted with the Admission Form. (In cases of divorce or adoption, parent(s) must submit certified copies of final orders of divorce or adoption along with registered adoption deed at the time of registration)
Who can receive school communication (and other authorization instructions to the school)
Providing a safe and nurturing learning environment is a priority at Heritage and the safety and well-being of the child comes first. All instructions on information sharing/communication from school and parent visitation, pick-up/drop off and other issues must be provided in writing and supported by most current or final court orders. The School will acknowledge custody rights of the child only based on court orders. Any instruction requesting the restriction of interaction of one parent with the child or with the school will be accepted if its supported by a valid court order granting or restricting such rights. In case of pending divorce cases, written consent of both parents will be required for anything to do with the child. In case of request for striking out the name of either parent from the record of the School, appropriate court order (s) must be presented to the School granting permission for removal of name of such parent or stating that such parent has relinquished all rights and/or claims over the child.
In the event of legal separation or divorce after admission
If Registration Form/Admission Form is signed by both the parents and subsequently separation/divorce occurs post admission, then till appropriate court order granting sole custody to one parent to the exclusion of any one parent is provided, the school will continue to communicate with both or with the parent with physical custody of the child, depending on the circumstances and the safety and well-being of the child. Until custody rights are established by court orders, signatures/permission of both parents will be required on documents or communication that requires the consent of both parents (such as notice of withdrawal or request for transfer certificates).
Visitation rights
The school is a place for learning in safe and secure environment and therefore the child's wishes and best interest will be given prime consideration. Separated parents may please make a note not to involve the school in any marital dispute or with child's custody or withdrawal from school.
Primary Parent
The School's systems allows only one parent's contact information to be updated as the "Primary Contact" in the School's records. In cases of separation/divorce, parents are requested to ensure that the School be provided at the time of registration itself, one parent(s) details to be filled as the primary contact in the School records. Any amendment in this shall be undertaken only on a joint letter by both parents and/or on the basis of court orders.
Remarriage
In case of remarriage, the school records are not automatically updated unless: -
a joint application is made by the parents on record requesting for the inclusion of the new spouse and with clear instructions on communications, pick-up/drop offs, PTMs and other school events etc.; or
an attested copy of a registered legal joint adoption deed is submitted confirming the adoption and request for name change (if any); or
if such application is supported with either court orders.
Adoption
In case the child is adopted, the parent(s) shall be required to provide the following documents to the School at the time of admission:-
Registered Adoption Deed as per applicable law
Certified Copy of Court Orders of the appropriate jurisdiction confirming the adoption of the child by the parent(s).
In case of remarriage of either of the biological parents and the child has been adopted by the step- father/step-mother, in addition to the registered adoption deed, clear document showing consent of the both biological parents to such adoption shall also be provided.
Updating school records
Parents are solely responsible for updating the school records and ensuring that the updated records are accurate and functioning. The school will not be responsible for its inability to reach a parent or if a parent does not receive any school communication due to inaccurate or outdated contact details. The school will not be liable for any consequences resulting from situations
Specific Instructions For Separated/Divorced Parents Or Single Guardian :
Who can fill in the Admission Form ?
In case of joint custody, both parents must sign the Registration/Admission Form.
In case of sole custody, Registration/Admission Form must be filled by the parent having legal custody of the child. (Please note: information regarding the parent without custodial rights is also required and may be filled by the parent with custodial rights filling the form or directly by the parent without custodial rights).
A guardian may fill and sign the Registration/Admission Form in case the parents are deceased or are unable to complete the forms and care of the child has been placed in care of a guardian by law or otherwise. Please ensure that the guardian's role and relationship is specified and supported by documentation where applicable
Documents to be submitted with the Admission Form
Certified true copies of legal documents confirming legal status as single parent, or legally separated/ divorced or adoptive parent(s) must be submitted with the Admission Form. (In cases of divorce or adoption, parent(s) must submit certified copies of final orders of divorce or adoption along with registered adoption deed at the time of registration)
Who can receive school communication (and other authorization instructions to the school)
Providing a safe and nurturing learning environment is a priority at Heritage and the safety and well-being of the child comes first. All instructions on information sharing/communication from school and parent visitation, pick-up/drop off and other issues must be provided in writing and supported by most current or final court orders. The School will acknowledge custody rights of the child only based on court orders. Any instruction requesting the restriction of interaction of one parent with the child or with the school will be accepted if its supported by a valid court order granting or restricting such rights. In case of pending divorce cases, written consent of both parents will be required for anything to do with the child. In case of request for striking out the name of either parent from the record of the School, appropriate court order (s) must be presented to the School granting permission for removal of name of such parent or stating that such parent has relinquished all rights and/or claims over the child.
In the event of legal separation or divorce after admission
If Registration Form/Admission Form is signed by both the parents and subsequently separation/divorce occurs post admission, then till appropriate court order granting sole custody to one parent to the exclusion of any one parent is provided, the school will continue to communicate with both or with the parent with physical custody of the child, depending on the circumstances and the safety and well-being of the child. Until custody rights are established by court orders, signatures/permission of both parents will be required on documents or communication that requires the consent of both parents (such as notice of withdrawal or request for transfer certificates).
Visitation rights
The school is a place for learning in safe and secure environment and therefore the child's wishes and best interest will be given prime consideration. Separated parents may please make a note not to involve the school in any marital dispute or with child's custody or withdrawal from school.
Primary Parent
The School's systems allows only one parent's contact information to be updated as the "Primary Contact" in the School's records. In cases of separation/divorce, parents are requested to ensure that the School be provided at the time of registration itself, one parent(s) details to be filled as the primary contact in the School records. Any amendment in this shall be undertaken only on a joint letter by both parents and/or on the basis of court orders.
Remarriage
In case of remarriage, the school records are not automatically updated unless: -
a joint application is made by the parents on record requesting for the inclusion of the new spouse and with clear instructions on communications, pick-up/drop offs, PTMs and other school events etc.; or
an attested copy of a registered legal joint adoption deed is submitted confirming the adoption and request for name change (if any); or
if such application is supported with either court orders.
Adoption
In case the child is adopted, the parent(s) shall be required to provide the following documents to the School at the time of admission:-
Registered Adoption Deed as per applicable law
Certified Copy of Court Orders of the appropriate jurisdiction confirming the adoption of the child by the parent(s).
In case of remarriage of either of the biological parents and the child has been adopted by the step- father/step-mother, in addition to the registered adoption deed, clear document showing consent of the both biological parents to such adoption shall also be provided.
Updating school records
Parents are solely responsible for updating the school records and ensuring that the updated records are accurate and functioning. The school will not be responsible for its inability to reach a parent or if a parent does not receive any school communication due to inaccurate or outdated contact details. The school will not be liable for any consequences resulting from situations
I declare that the selection made above is true and correct and nothing has been concealed therefrom. This means that my child does not require special assistance due to social, physical, emotional or cognitive delays or challenges. I understand that if admission is granted to my ward by the school, then in the event of any misrepresentation, the same will be cancelled.
In case the child suffers from any condition that requires special management such as asthma, allergies, diabetes, epilepsy etc., parents/caregivers are required to provide clear written instruction on the kind of management required to address the conditions. The instructions must include side-effects of medication provided and the medical protocol you have followed in the past or have prepared for.
Kindly validate all the entries before proceeding, no change will be allowed after the registration is
successfully complete. Any false or misleading information may lead to cancellation of the registration.
Kindly upload the front and back side of the address proof document. Either of one parent residence
proof is mandatory to upload, document uploaded should be in accordance with the current address
filled in the registration form. Forms or uploaded proofs that are incomplete will be rejected.
Please ensure correctness of the child’s name & Date of Birth in accordance with the Birth Certificate
issued by the Municipal Corporation.
Please ensure correctness of parents name in the registration form in accordance with Aadhaar Card or
Passport.
In case of adoption, re-marriage or single parent, kindly furnish the appropriate documents as proof.
Kindly validate all the entries before proceeding, no change will be allowed after the registration is
successfully complete. Any false or misleading information may lead to cancellation of the registration.